Japan Logistics Fund, Inc. Japan Logistics Fund, Inc. 物流の、未来にかける

Privacy Policy

Japan Logistics Fund Inc.
Executive Director: Seiichi Suzuki
3-2-1, Nishikanda, Chiyoda-ku, Tokyo

Japan Logistics Fund Inc. (hereafter, "JLF") recognizes the importance of the protection of personal information, and has established the following basic policy (hereafter, "the Policy") for matters related to the handling of personal information (including, but not limited to, name, date of birth, address, e-mail address, etc.) and specific personal information (personal information including but not limited to personal numbers). JLF will continuously strive for the appropriate handling of such information.

1. Compliance with Related Laws and Ordinances

JLF will comply with the Act on the Protection of Personal Information (Act No. 57 of 2003, as amended; hereafter, "the Personal Information Protection Act"), the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27 of 2013, as amended; hereinafter, "the Number Act") as well as other related laws, regulations, and guidelines.

2. Purposes of Use of Personal Information

  • Except required by laws and regulations, JLF will use personal information only to the extent necessary to achieve the purpose of use as listed below.
    • To execute the rights of JLF and to perform JLF's obligations, in accordance with the Act on Investment Trusts and Investment Corporations (hereafter, "AITIC") (Act No. 198 of 1951, as amended) and the Company Law (Act No. 86 of 2005, as amended).
    • To adopt the measures to facilitate the relationship between JLF and its investors.
    • To prepare and submit various types of reports and to manage unitholder information, including the preparation of JLF unitholder data, in accordance with the AITIC and the Company Law as well as other related laws, regulations.
    • To confirm and respond to inquiries, etc.
    • To execute proper and stable performance of any other operations of JLF.
  • Regardless (1) above, JLF will use specific personal information only for the purpose listed below.
    • Personal numbers of employees of JLF and their relatives
      To handle notifications and applications related to health insurance, employee pension insurance, unemployment insurance, other social insurance, labor insurance, or corporate pension (including Category 3 insured persons under the National Pension Law), to handle claims based on the Workers' Accident Compensation Insurance Law, and to prepare withholding slips for salaries and retirement income
    • Personal number-related affairs pertaining to individuals other than those listed in (a) above
      To prepare statements of payment for remuneration, fees, etc., to prepare statements of payment for dividends, distribution of surplus, and interest on funds, to file notifications for national pension No. 3 insured persons, to prepare statements of payment for real estate rental fees, etc., and to prepare statements of payment for consideration for the acquisition of real estate, etc.
    • For other administrative work related to (a) and (b) above.
  • JLF will not change the purpose of use of personal information beyond the scope that is reasonably deemed to be relevant to the purpose of use before the change.
  • JLF will not use personal information in a manner that may encourage or induce illegal or unjust acts.

3. Appropriate Collection of Personal Information

  • Personal Information
    JLF will collect and acquire personal information to the extent necessary to achieve its purpose of use by legal and fair means. Prior to acquiring personal information on its own or from property management companies, etc. that manage assets held by JLF, JLF shall publicly announce the purpose of use on its website, etc. In cases where JLF acquires personal information of the relevant person described in a contract or other document (including records made by electronic means) or where JLF acquires personal information directly from the relevant person in writing or through electronic means, JLF will clearly state in advance the purpose of use of personal information. However, if the purpose of use is clear from the circumstances at the time the information is provided, or if permitted by laws or regulations, JLF may omit specifying the purpose of use.
    In addition, when JLF acquires personal information indirectly from a third party, it will not acquire personal information that there are concerns that the provider has obtained illegally.
  • Acquisition of Sensitive Personal Information
    Regardless 3. (1), JLF will not acquire sensitive personal information, except as permitted by applicable laws, regulations, guidelines, etc.
  • Acquisition of Specific Personal Information
    Regardless 3. (1), JLF may request the provision of personal numbers from the individual concerned or other personal number-related service providers only when it is necessary for the processing of the affairs stipulated in 2. (2) above. JLF will request the provision of personal numbers when it becomes necessary to process the relevant affairs or when the occurrence of such affairs can be anticipated.
    When JLF receives a personal number, it will verify the identity of the individual by each of the methods specified in Article 16 of the Number Act. In addition, JLF will confirm the identity of the representative, the authority of representation, and the personal number of the person in question by the methods prescribed in the article.
  • Pseudonymized information, anonymized information, and personally identifiable information
    Regardless 3. (1), JLF will not acquire pseudonymized processed information, anonymized information, or personally identifiable information, except as permitted by applicable laws, regulations, guidelines, etc.

4. Ensuring Accuracy and Up-to-dateness of Information, etc.

JLF will strive to ensure the accuracy of personal data in its possession, update it to the latest content, and delete personal data that is no longer needed.

5. Provision to Third Parties

  • Personal data
    Unless otherwise provided for by laws or regulations, JLF will not provide personal data to any third parties without personal consent.
  • Specific personal information
    Regardless of 5. (1), JLF will not provide any specific personal information to any third parties unless permitted by Article 19 of the Number Act.
  • Sensitive personal information
    Regardless of 5. (1), JLF will not provide any sensitive personal information to any third parties unless otherwise provided for by laws, regulations, or guidelines.
  • Submission of personal data to third parties in foreign countries
    In cases where JLF provides personal data and personally-related information to third parties located in foreign countries, JLF will comply with the obligations stipulated by applicable laws, regulations, and guidelines.
  • Pseudonymized information, anonymized information, and personally-related information
    Regardless of 5. (1), in cases where JLF handles pseudonymized processed information, anonymized processed information, and personally-related information, JLF will comply with the obligations stipulated in applicable laws, regulations, and guidelines.

6. Pseudonymized information, anonymized information, and personally-related information

In cases where JLF handles pseudonymized processed information, anonymized processed information, and personally-related information, JLF will comply with the obligations stipulated in applicable laws, regulations, and guidelines.

7. Outsourcing of Operations

In cases where JLF entrusts personal information or specific personal information, etc. to a third party in connection with outsourced operations, JLF will confirm the personal information protection procedures at the outsourced party and take measures that take into account the protection of personal information.

8. Security Management of Personal Information

In handling personal data, JLF has established "Rules for Handling Personal Information" and has outsourced to handle personal data in accordance with said Rules to Mitsui & Co., Logistics Partners Ltd. (hereinafter referred to as the "Asset Manager"). In accordance with the guidelines for the protection of personal information established by the Personal Information Protection Committee or the Financial Services Agency, the asset manager shall take necessary organizational, personnel, physical, and technical safety control measures, and measures to understand the external environment to prevent loss, leakage, falsification, etc. as listed below.

  • To ensure the proper handling of personal data, the Asset Manager shall establish and comply with "Rules for Handling Personal Information".
  • For each stage of acquisition, use, transfer, storage, deletion, etc., the Asset Manager shall formulate and comply with personal data handling regulations regarding handling methods, responsible persons/persons in charge, and their duties.
  • In addition to appointing a responsible person for the handling of personal data, the Asset Manager shall conduct periodic inspections and audits of the status of personal data handling. The results will be reported to the responsible person, and the person will establish a system to evaluate, review, and improve security management measures.
  • The Asset Manager shall conclude confidential agreements with its employees, and ensure that they are thoroughly informed, educated, and trained on safety management measures.
  • The Asset Manager shall control employee access to areas where personal data is handled and implement measures to prevent theft, etc.
  • The Asset Manager shall introduce a system to protect against unauthorized access from outside or unauthorized software in the information system that handles personal data, after establishing a function to verify the identity of the employee. In addition, The Asset Manager shall record, analyze, and store access to personal data, and check for records of suspected fraud regularly.
  • When handling personal data in foreign countries, The Asset Manager will implement the necessary security management measures based on its understanding of the systems for the protection of personal information in the countries and regions where personal data is handled.

9. How to Request the Disclosure of Personal Data

  • To request notification of the purpose of use of personal data held by JLF, disclosure, correction, addition, deletion, or suspension of use of the data, or disclosure of records of provision to third parties, etc., please mail or bring us a request form together with evidence of personal identification (original or copy of your driver's license or resident's card). If making the request on behalf of another person, please include materials that will enable us to confirm you are acting on that person's behalf (e.g., power of attorney, a copy or extract of a family register).
  • To protect personal privacy, JLF's response will in principle be addressed only to the person making the request at a postal address used exclusively by that person. Please be aware that even for requests made on behalf of another, JLF may respond directly to the person on whose behalf the request was made.
  • Please direct any inquiries or complaints about JLF's treatment of personal information and specific personal information, etc., to Mitsui & Co., Logistics Partners Ltd., the asset management company of JLF.

Mitsui & Co., Logistics Partners Ltd.

Address Chiyoda First Bldg. 13th Floor South Wing, 3-2-1, Nishikanda, Chiyoda-ku, Tokyo, 101-0065, Japan
Telephone +81-3-3238-7171
E-mail: jlf_ir@m-lp.net

Meanwhile, if you have any specific inquires especially regarding registration in the list of Unitholders or regarding issues related to the dividend, please contact the transfer-agents at the following details:

Sumitomo Mitsui Trust Bank, Limited.

Address 2-8-4 Izumi, Suginami-ku, Tokyo 168-0063 Japan
Telephone 0120-782-031 (Japanese Only)
Time from 9:00 a.m. to 5:00 p.m., JST
(Weekend and National Holiday, excluded)

10. Continuous Improvement of the Personal Information Protection System

JLF shall always maintain an understanding of the current situation regarding its management of personal information and specific personal information, etc., and shall review the Policy as necessary while striving for the continuous improvement of the personal information protection system.

11. The Policy may be updated. Please check the revision date.

Latest revision date: October 23, 2023